Introduction
TimeTrack Platform Introduction
What is TimeTrack?
TimeTrack is a role-driven workforce time management platform accessed at app.timetrack.nl. It helps organizations track, manage, and approve employee working hours across projects, teams, and departments. The platform operates entirely through a web browser with no local installation required.
TimeTrack is built around a structured organizational hierarchy — Company → Departments → Teams → Projects → Tasks → Time Entries — and delivers tailored functionality based on each user's assigned role.
Key capabilities:
- Real-time clock in/out with mood tracking for employee wellness visibility
- Project and task-level time entry with a live running timer
- Time approval workflow — submit, review, approve, or reject entries
- Company Wellness dashboard — mood scores, workday patterns, department wellbeing
- Role-based access control — four distinct roles with scoped permissions
- Multi-department, multi-team organizational structure
- Multilingual interface switchable from the sidebar
- Export support across all major modules
Live application: https://app.timetrack.nl
Platform Architecture
All data — time entries, project details, approvals, and user records — is stored and managed centrally. A single company account can host multiple users with different access levels operating simultaneously.
The interface is organized into two layers accessible from the sidebar:
- Management — Dashboard, Projects, Time Approval, Company Wellness, Company Management, Administration (Team Management, Company Users, Departments)
- Personal — Time Entries, User Profile
Each role sees only the sections relevant to their permissions.
Platform modules:
| Module | Purpose |
|---|---|
| Dashboard | Central hub — personal and team activity at a glance |
| Projects | Project creation, task management, timelines, financial health |
| Time Approval | Manager workflow for reviewing submitted time entries |
| Company Wellness | Mood analytics, workday patterns, department wellbeing |
| Company Management | Company info, subscription, organizational settings |
| Administration | Team Management, Company Users, Departments |
| Time Entries | Personal time log with weekly/daily views |
| User Profile | Personal details, clock history, skills & certifications |
User Roles
Access to features is governed by a four-tier role system. Features, menus, and pages are shown or hidden based on the user's role.
| Role | In-App Label | Description |
|---|---|---|
| Owner | owner | Creates the company. Full platform access and configuration rights. |
| Admin | admin | Company administrator. Broad management rights except company creation. |
| Assign Manager | manager | Department/team manager. Manages projects, teams, tasks, and approvals. |
| Member | member | Standard contributor. Tracks time, views assigned projects, manages personal entries. |
This structure ensures administrative capabilities are restricted to authorized personnel, while all users retain access to their own time tracking tools.
The full permission matrix is covered in the Roles & Permissions section of this guide.
System Requirements & Access
- Browser-based — no software installation required
- URL: app.timetrack.nl
- Supported browsers: Modern versions of Chrome, Safari, Edge
- Account access:
- Owners — self-register and create the company during onboarding
- All other users — receive an email invitation from an Owner, Admin, or Manager
Intended Audience
This guide is for all users of the TimeTrack platform, across all roles. Sections are organized by role where applicable.
Member
Dashboard, Projects, Time Entries, User Profile
Assign Manager
Above + Time Approval, Administration
Admin
Above + Company Wellness, Company Management
Owner
All sections — full platform scope
Quick Start
Detailed step-by-step instructions for each role are in the Getting Started by Role section.